Few companies today are prepared to handle the exponential growth in the volume, velocity, and variety of their enterprise data. Fewer still are equipped to manage and account for that data and make the resulting records accessible to the organization as a whole.

Information Is the New Currency of Business

While information governance is a well established practice among government entities, it has typically not compelled private sector companies to invest in enterprise content management (ECM) systems.

An ECM integrates document, email, records, and Web content management, content workflow, image processing, and collaboration technologies. Companies rely on ECM as a means to facilitate the lifetime management of their business content, from creation to disposal, according to their business needs and policy.

A governance-based enterprise content management is helping companies to meet data privacy regulatory guidelines through the management & disposition of data.

Enterprise content management can:

  • Manage content across the information lifecycle

  • Ensure the authenticity, reliability, and integrity of documents and records

  • Deliver content to authorized users across a range of devices

  • Access, share, and use content in a secure, managed environment

  • Establish rules and processes so governance and records functions are managed transparently

  • Overcome storage and access constraints to content
  • Transition from the confines of paper to the flexibility and freedom of digital

  • Leverage search technologies, links, and relationships for greater collaboration and context

Core functions:

  • Contextual links among content, people, and process

  • Enterprise management through classification and linked disposal policies

  • Efficient management and linking of governance and recordkeeping controls for all content, not just records

  • Storage and preservation of digital records

  • Ability to maintain content processes and add layers of metadata

  • Access, security, and audit


  • Improved sharing and collaboration

  • Productivity and process improvements

  • Consolidation of enterprise applications

  • Improved regulatory compliance

  • Reduced paper storage and handling costs

  • Reduced cost and risk of legal discovery, investigation, or audit

  • Environmental savings

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