The invoice archive system is used for archiving the following types of invoices:
Archiving incoming e-invoices
Archiving the system’s e-invoice is a necessary prerequisite for enabling the transfer of e-invoices without an additional paper version between company and the selected suppliers.
Archiving outgoing invoices
Outgoing invoices archiving is started from the SAP system. This type of process requires archiving multiple versions of outgoing invoices with different print time and a rendered PDF file.
Archiving retail invoices
The archiving of retail invoices is performed by the Windows service by taking the files which tranBP has saved in the shared directory. It should be noted that the XML file is simpler than the one for e-invoices and contains only the basic data needed for archiving. Current invoices and invoices from earlier years are obtained as a set of ZIP files.
Archiving Company Card invoices
Archiving Company card invoices is a process similar to the process of archiving e-invoices. The difference is that it does not use tranBP and the e-invoice format is not completely identical, but it also uses the UBL 2.0 format.